Maintain Data for Multiple Companies –

The Series 5 General Ledger system offers the option of accumulating financial activity for either a Single or Multi Company environments.  If you select to process multiple companies, then the data for each company is recorded totally independent of each other.  There is, however, the ability to merge the financial detail from selected companies into a consolidated General Ledger company.  The consolidated company has all the same functionality as it’s contributing General Ledger 's.

User Defined General Ledger Account Numbers –

You must assign a General Ledger Account Number to each of the General Ledger Accounts used by the Series 5 applications.  For each Company for which accounting is maintained, you may define the format of the General Ledger Account Number.  The General Ledger Account number is divided into two parts.  The Main Account #, and the Profit Center.  The Main Account can have up to 18 digits and can be segmented into up to four segments.  The Profit Center may be 3, 4 or 5 digits in size.  You get to define the size as required.  (ie., define a number as simple as 9999-999 or as complex as 9999-99-9999-99-999).

General Journal Transaction Entry –

General Ledger Journal transactions are entered as sets of journal sessions.  These sessions may have control totals, and are posted with a register generated that may be printed or archived for future reference.  Transactions may be entered employing the following methods:
  • Manually entered as single items, as Auto-Distributed sets, or Replicated in a series
  • Loaded from Spreadsheets in pre-defined layouts
  • Loaded from Subsidiary systems (ie., Series 5 A/P, A/R or Fixed Asset systems)

Standard Journal Transaction Entry –

Define sets of Transactions that are re-occurring on a regular basis.  Once invoked, the Ledger Date and Transaction dates are automatically updated based on the Re-Occurrence Interval defined for the given set.  You may defined unlimited number of sets of Re-Occurring Standard Transaction sets.

Ad-Hoc General Ledger Account Inquiry –

You can Inquire and display Journal Transactions by General Ledger Account Number, Entry Source code, or Sub-Ledger Code.  Then there is also a sub-query function that groups items by Source, Account Type, Reference Document Number, Reference Name, Batch Code or Operator.  The selected transactions can also be output to spreadsheet for further analysis.

Accumulate 8 Years of Data –

For each company, up to eight years worth of data is available for inquiry or reporting.  Each year can be defined with up to thirteen Fiscal Periods.  The starting and ending dates of each period are defined for each year by the Fiscal Year Periods maintenance function by you, the user.  Any period from any year may be selected for the reporting or inquiry functions available.

Year-End Processing –

A Year-End Procedure performs the formal Fiscal Year Close housekeeping duties on the General Ledger files.  The Accounting Period Tables are updated to reflect the new valid current year;  Profit and Loss Accounts are cleared;  opening balances for Balance Sheet accounts are created;  and Retained Earnings is computed which may be either automatically or manually distributed.  The Year-End process may be executed at any time into the new year.  (You basically define your "Current Year" at the end of your Fiscal Year, separate from actually formally closing the year).

User Defined Financial Statement –

You get to design the layout of your Financial Statements.  You can create up to 6 primary layouts for both the P&L and Balance Sheet statements.  You may also define unlimited number of pre-configured Financial Statements to make it easy to generate statements using a variety of different formats and/or entities. (An especially nice feature if you have many profit centers, and you regularly have to create financial statements for each profit center).  Financial statements may be generated as a query that may be viewed, exported to spreadsheet, interactively re-customized or printed.

Extensive Import/Export from/to Spreadsheet –

The Series 5 system provides for the loading or dumping of data from or to your favorite spreadsheet.  Data can be read or written directly to Microsoft's Excel, or tab-delimited text files.

Data Import is offered for the following transactions, master records or analysis:

  • General Ledger Chart-of-Accounts Master record data
  • General Journal Transactions Entry
  • General Ledger Account Budgets
  • Sub-Ledger Project Codes and Budgets
Data Export is offered for the following transactions, master records or analysis:
  • Journal Transactions
  • General Ledger Chart-of-Accounts Master record data
  • General Ledger Account Budgets
  • Sub-Ledger Project Codes and Budgets
  • Transaction Source Analysis Sub-Totals
  • Sub-Ledger Project Analysis Sub-Totals
  • Financial Statements Sub-Totalss
  • Trial Balance Sub-Totals